Project Coordination Overview

  • Monitoring the daily progress of projects

  • Providing detailed updates to project managers or other stakeholders

  • Ensuring team members have the supplies and resources they need to complete their assigned tasks on time and within their budget limits

  • Organising reports, invoices, contracts, and other financial files for easy access

  • Planning meetings and organising project logistics

  • Performing billing and bookkeeping tasks

  • Ordering necessary office supplies

project coordination support

Although the terms "project coordinator" and "project manager" might sometimes be used interchangeably by some organisations, they typically denote roles with distinct functions. A project coordinator is primarily responsible for the logistical aspects, supporting the project manager and the team to ensure seamless project execution. Their duties often encompass logistical support such as procuring equipment and supplies, overseeing deadlines and workflows, and organising meetings and appointments.

On the other hand, a project manager is tasked with crafting the project's comprehensive blueprint, covering every phase from initial conception and planning to the final handover to clients. Their responsibilities include setting budgets, determining the resources required, and developing a timeline for project completion. It's not uncommon for project coordinators, through gaining experience and demonstrating capability, to advance into project manager roles, taking on greater strategic responsibility within projects.

operations specialist support

Operations Support Specialist

  • Streamlining and managing daily operations processes to enhance efficiency and effectiveness.

  • Organising, managing, and analyzing data to support decision-making and report generation.

  • Overseeing supply chain processes, including procurement of materials and inventory management, to ensure timely availability of resources.

  • Providing support to customers, addressing inquiries, and resolving issues to ensure customer satisfaction and loyalty.

  • Ensuring that all operations comply with relevant laws, regulations, and internal policies.

  • Acting as a liaison between different departments, ensuring clear communication and coordination across the organisation.

  • Assisting with the maintenance of IT systems and providing technical support to staff.

  • Supporting project management activities, including planning, execution, and monitoring of project tasks.

  • Assisting with financial tasks such as budget tracking, invoicing, and expense reporting.

  • Managing logistics and scheduling to optimise the distribution of products and services.

  • Efficiently allocating resources, including personnel, equipment, and space, to where they are needed most.

  • Assisting in the development and delivery of training programmes for new hires and existing employees to enhance skills and performance.

  • Monitoring operations to ensure that they meet established quality standards and implementing improvements where necessary.

  • Coordinating with vendors and external partners to ensure the timely delivery of products and services.

  • Identifying potential risks to operations and implementing measures to mitigate these risks.

An operations support professional is integral to maintaining the backbone of a company's daily activities, ensuring that all parts of the organisation work together seamlessly and efficiently. Their role requires a combination of technical skills, communication abilities, and problem-solving acumen.

As part of your project coordination and operations support packages, we can look at your current communication channels, systems and processes and offer solutions for improvement including implementation.

So, which one do you need?

The role of a project coordinator and operations specialist can sometimes intertwine. Most often your project coordinator will fill a temporary role based on project support. Your operations coordinator is most likely going to be required in a more permanent position, or over a longer period of time, and is a preferable solution to businesses that have moved to hybrid and remote working arrangements.

We can co-create a tailored support package offering you one or more team members to fill a combination of these roles, arranging the specifications of the role together, to better suit the needs of your business. The benefit of choosing CorpFlex instead of full or part-time staff is the flexibility afforded to you. With options allowing you to cancel and pause your account at any time, the role will ebb and flow with your business. We can fill low hour positions that you might be struggling to fill from a part-time perspective and as we work remotely, from a freelance perspective, there are no costs incurred by you such as equipment, expenses, benefits, holiday or sick pay and none of the costs involved in recruitment.

What's more, we offer continuous cover which means if your support team member ever needs to take time off, we will handle replacement cover for you in-house meaning no disruption or inconvenience to you. What's more, you will get a dedicated account manager you can call upon whenever you need to, to add more time, reduce hours, talk through any concerns or add additional team members as and when required.

By co-creating your support plan together, we can work to your timescales, your budget and offer the solution you need.

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CorpFlex Outsourced Business Support is a trading name of L.T. VA Services Ltd. L.T. VA Services Ltd is a company registered in England and Wales with company number 13629800

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